Health & Safety Policy

INTRODUCTION

This statement sets out in respect of implementing and managing health and safety issues for BRP Rugby Ltd

The BRP Rugby Ltd Health and Safety Policy sets out the Company’s intentions to manage health and safety and supports the Company’s quality, environmental and safety system.

The BRP Rugby Ltd Health and Safety policy has been written in compliance with the Health and Safety at Work etc Act 1974 and associated legislation. Compliance with this policy in conjunction with all safety documents is mandatory for all employees, visitors and contractors working on BRP Rugby Ltd premises or BRP Rugby Ltd controlled sites.

BRP Rugby Ltd is committed to preventing accidents and incidents through the implementation of this Health and Safety policy to safeguard its employees, visitors and contractors.

All affected persons will be made aware of this statement and become familiar with its contents.

1.1 Statement of Intent: Safety Policy Statement

BRP (Rugby) Ltd is so far as is reasonably practical committed to enforcing an effect health and safety policy statement

BRP Rugby Ltd, recognises that health, safety and welfare are key to the successful and cost effective management of the company. It is therefore our policy to maintain a safe working environment for all our employees and for those working on our behalf. All projects will be managed in a manner, which identifies the risks inherent in the work to be undertaken, which will set out in clear documentation describing the safe management of the project. All significant risks will be assessed based on current statutory requirements and recognised Codes of Practice and the appropriate actions taken to minimise or eliminate those risks.

BRP Rugby Ltd is similarly committed to ensuring that the impact of its work on the general public, or third parties is eliminated or minimised.

BRP Rugby Ltd is fully committed to comply with all Network Rail group and Network Rail Company standards

BRP Rugby Ltd is fully committed to comply with the Health and Safety at Work etc Act 1974 and any relevant legislation and approved codes of practice.

Policy Objectives

To achieve this policy the Company will document and institute management systems and controls so as to ensure the policy objectives are met. The systems and procedures shall ensure that:
The necessary resources are provided to effectively manage health and safety.
Individual responsibilities and authority are identified.
Training needs are established and that, where practicable, the provision of such training should be to an externally accredited or of other nationally recognised standard.
Performance targets are set to achieve continuous improvement.
Each site or office establish and maintain comprehensive inspection, auditing and reporting procedures.
BRP Rugby Ltd personnel achieve consistently in the standards of competence required for their work.

The Health Safety and Environmental Department will monitor compliance with this policy. It will audit all activities against legislation, the documented procedures and, where applicable, the Health and Safety Plan.

In pursuit of this policy the Company requires all employees or individuals working on their behalf to be aware of their specific responsibilities in maintaining a healthy and safe working environment.

To ensure that this policy remains effective and relevant to Company activities it will be maintained under continuous review by the Health Safety and Environmental Manager and will be updated to reflect changes to legislation, new knowledge or practice.

P Murphy

Managing Director December 17^th 2008

2.0 Organisation

2.1 Managing Director

The Managing Director has the responsibility for ensuring that there are adequate resources for managing health and safety within BRP Rugby Ltd, and for the delegation of duties concerned with the control of health and safety.

The Managing Director will:

Initiate the company Health and Safety Policy.
Take a personal interest in the health and safety function, and satisfy himself that it is properly carried out.
Provide the resources necessary so that Health the Safety policy is properly implemented
Provide the resources necessary to ensure Health and Safety requirements are achieved
Set a personal example.

Plant Director

The Plant Director will work along side the Managing Director and has the responsibility for ensuring that there are adequate resources for managing health and safety within BRP Rugby Ltd, and for the delegation of duties concerned with the control of health and safety.

He will take advise from the health and safety advisor with regard to all matters concerning health and safety matters within BRP but more specifically concerning plant and machinery

The Plant Director will;

Assist with the Initiation of the company Health and Safety Policy
Take a personal interest in the health and safety function, and satisfy themselves that it is properly carried out.
Agree with the Managing director and Provide the resources necessary so that Health the Safety policy is properly implemented
Agree with the Managing Director and Provide the resources necessary to ensure Health and Safety requirements are achieved
Set a personal example.

2.2 Compliance Manager

The compliance Manager with act on advise from Health, Safety and Environmental advisor and is responsible for the day-to-day implementation of the Health and Safety aspects of the BRP Rugby Ltd Safety Management System. Reporting to the Managing Director Plant Director the Compliance Manger will

Initiate the activities that may become necessary in response to specific health and safety requirements of the company, and developments in health and safety legalisation and practice.
Lead the establishment and maintenance of the safety management aspects of the safety management system, including the initiation of the production and maintenance of the health and safety documentation.
Annually review the Health and Safety Policy of the company.
Ensure that reliable and up to date health and safety information and competent advice is available to anyone within the company, and that suitable arrangements exist to disseminate this information effectively, such as company inductions and briefings.
Attend regular meetings that include health and safety with the Managing Director, Operations, Production and Commercial Directors as well as the Regional Contracts and Project Managers.
Promote an active safety culture within the company.
Ensure that competent health and safety advice is available to both managers and employees of BRP Rugby Ltd.
Monitor the health and safety performance of the company by inspecting and auditing individual locations, and compiling annual accident statistics.
Promote effective communication and dissemination of relevant information throughout the company.
Keep abreast of developments in health and safety legislation and practice, and act upon any changes accordingly.
Maintain a good level of professional competence in the fields of health and safety.
So far as is practicable without detriment to his or her duties, contribute to the health and safety element of projects when requested.
Organise and arrange the undertaking of statutory risk assessments required under health and safety regulations, such as the Control of Substances Hazardous to Health Regulations 2005(COSHH), the Management of Health and Safety at Work Regulations 1999 and the Health and Safety (Display Screen Equipment) Regulations 1992.
Liase with the enforcement authorities and other bodies as necessary.
Set a personal example
Carry out regular inspections of the offices to ensure their safe condition.
Ensure that equipment necessary to maintain a safe workplace, such as cable walkovers, footrests, etc is provided.
Ensure that all office areas, furniture, plant, equipment, etc, are in good state of repair and are safe for use.
Ensure that First Aid provisions are adequate and maintained.
Ensure that the electrical installation to the office is safe, and arrange for appropriate inspections of all electrical equipment in the office, as required by the Electricity at Work Regulations, 1989.
Liaise with the BRP Rugby Ltd fire officer as necessary with regard to fire precautions and ensure that all fire precautions are adequately maintained. Organise, arrange and co-ordinate the activities of Emergency Wardens.
Take such actions and implement control measures as are indicated to be necessary by the statutory assessments, and disseminate the results of the assessments to those who may be affected, via their Managers.
Ensure that only competent contractors are engaged to work on BRP Rugby Ltd premises. Ensure that any contractors adopt safe working practices, and monitor their work to ensure that, so far as is reasonably practicable, they do not present a risk to themselves, BRP Rugby Ltd staff or the public.
Act on instructions issued by the Health, Safety and Environmental Manager on matters relating to health and safety.
Co-operate with the Health, Safety and Environmental Manager in carrying out safety audits and inspections.
Set a personal example.

The Compliance Manager may delegate the above duties and must inform the Health, Safety and Environmental advisor of the names of those persons to whom any duties are delegated.

2.4 Managers

All Managers will:

Ensure that the company’s safety documentation is readily available, and that it has been brought to the attention of every member of staff, sub-consultant, contractor etc, under their control.
Ensure that they, and those under their control, follow the specific safety procedures dictated by the relevant sections of the Group Safety Documentation and Risk Assessment.
Where appropriate, liase with the Compliance Manager to ensure that the office space and equipment of their region, department etc, is maintained in a safe condition.

Take a personal interest in the health and safety of employees under their control, in particular young persons, and satisfy themselves that all risks to staff have been adequately assessed and controlled.
Ensure that all employees or sub-contractors under their control have received adequate health and safety training for their duties.
Ensure that suitable and sufficient safety equipment is available to their staff, and that it is adequately maintained.
Set a personal example.

2.5 Production and Resource Managers

Project Managers have specific responsibility for health and safety in projects under their control. In addition to the general safety responsibilities of Managers detailed in Section 2.4, they will:

Carry out the duties and fulfil the responsibilities in order to ensure the success of the contract. This means that safety must be a key feature of the Contract planning processes. Production of a Risk Assessment is an assurance that safety is given adequate consideration from inception to completion of the project. The Production and Resource Managers plays an essential part of this process and, as well as being a legal requirement, is mandatory for all projects which involve working outside of the office environment.

The Production/resource Manager will ensure that all Engineers fulfil their specific responsibilities, and that staff under their control comply with all relevant safety requirements.

2.7 Assessor

The BRP Assessor is responsible for ensuring that Health and Safety matters which may affect individual employees are recorded on their personal records. The Assessor is also responsible for appraising, organising and evaluating the training requirements of the business and its office based staff.

Where medical surveillance is required, such as when staff have been exposed to certain hazardous substances, The Assessor shall be responsible for maintaining records of the results of any tests or examinations, with due regard to the legislation relating to the confidentiality of medical reports.

When an employee returns to work after a serious illness or injury, The Assessor shall assess whether that person has the physical capacity to resume his/her work without compromising health and safety.

2.8 NCCA Co-ordinator

As well as general safety responsibilities, the NCCA Coordinator has the responsibility for ensuring that company inductions are arranged for all new on- track personnel to ensure that the safety and environmental responsibilities of the Company can be met.

The NCCA Coordinator is responsible for ensuring that training courses, including safety critical training, are booked for on-track personnel.

The NCCA Coordinator is responsible for ensuring that BRP Rugby Ltd complies at all times to the Sentinel rules, responsibilities and procedures

2.9 All employees are required:

To look after their own health and safety and to ensure they do not put the health and safety of others at risk by their acts or omissions.

They must co-operate with the employer on all matters of health, safety and welfare to assist in meeting the statutory requirements.

That they must not recklessly or wilfully interfere with anything provided in the interests of health and safety.

To report all accidents and other health and safety concerns to a Manager or Supervisor.

3. Arrangements

3.1 Visitors

At all times, visitors should be in the charge of a responsible employee.

Any employee receiving a visitor, expected or not, is responsible for that persons safety until he/she has either left the Company’s premises or has been handed over to another responsible employee. In the event of the fire alarm sounding, the employee is responsible for the evacuation of the visitor from the premises.

In the case of long term visitors (auditors, BT engineers, service personnel, etc) a BRP Rugby Ltd employee must be nominated to be responsible for the visitor throughout his/her stay on the Company’s premises.

3.2 Furniture and Equipment

Company furniture and equipment is not to be misused. Staff should not climb on to furniture to gain access to windows or shelves. Defects in furniture are to be reported at once to the Office Manager or Resident Engineer (if applicable) as appropriate and that furniture removed from use.

3.3 Alcohol and Drugs

Intoxication by alcohol or non-prescribed drugs will affect one’s ability to work safely. Anyone who arrives at work intoxicated, or who becomes intoxicated during the course of the day, poses a risk to themselves and others, as well as not being able to work efficiently. Therefore if anyone is under suspicion of having alcohol or a non-prescribed drug is in his/her system whilst at work they will be tested against “For Cause” screening and suspended pending an investigation. BRP Rugby Ltd employees must be made aware of the contents of the Company’s Drugs and Alcohol Policy.

3.4 Disciplinary Measures

The company has drawn up a disciplinary and appeals procedure, applying to all staff, which gives examples of behaviour calling for disciplinary action, and sets out the action to be taken. It also lists behaviour considered to be gross misconduct, which may result in summary dismissal. The code may be seen in the Human Resources Department, at the Main Office. Contravention of health and safety requirements laid down in this document, on other safety documentation and in local instructions, is cited in the code as an example of behaviour, which may be considered to be gross misconduct. Failure to complete the required health and safety training without good reason is considered an act of misconduct which, in the first instance, is likely to result in a verbal or a formal warning.

3.5 Co-operation with Clients and Associate Organisations

The provision of services often entails a close relationship with client organisations, and hence a high potential for a significant impact on their health and safety policy and practice. Therefore BRP Rugby Ltd and its employees shall, so far as is reasonably practicable, seek an awareness of the client’s health and safety policy and practice. Co-operation between organisations should include the transfer of sufficient information to minimise the likelihood of a contravention of policy or established practice, and to enable the measurement of the respective health and safety performances.

The arrangements in the Company Safety Documentation apply to normal working situations. However, in some situations, such as secondments or joint-ventures, another organisations safety arrangements may apply. Managers must confirm which safety arrangements apply, and where there is any doubt; consult the Health, Safety and Environmental Manager for further guidance.

3.6 Visits by Enforcing Authorities

Officers of the local authority Environmental Health Department and the Health and Safety Executive are empowered by the Health and Safety at Work Act, 1974, to make inspections of all workplaces. These visits may be unannounced, or the inspecting officer may give some notice. Enforcing officers (who have warrant cards carrying their photograph) must be given full co-operation by BRP Rugby Ltd. This includes access to all areas and relevant documents, and access to talk to employees and sub-contractors.

Copies of all correspondence relating to any visit by an enforcing authority must be forwarded to the Health, Safety and Environmental Manager. The Health, Safety and Environmental Manager must be contacted immediately should an enforcing authority issue an improvement or prohibition notice.

3.7 Accident Reporting

All accidents, near misses or incidents no matter how trivial they may seem, must be reported. The main objectives of the accident, incident and near miss reporting procedure are:

To ensure compliance with the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations, 1995 (RIDDOR).
To determine cause and prevent reoccurrence
To enable prompt remedial action to be taken.
To assist in the monitoring of the Company safety performance.
To provide feedback information which can be used in the development of future safety strategies, and resource allocation.
To provide information to potential clients and enforcing authorities.

(A) Internal reporting

The following accidents/incidents must be reported to the Health, Safety and Environmental Manager:

Accidents to BRP Rugby Ltd employees which occur during the course of their employment, whether or not they are on BRP Rugby Ltd premises at the time.
Accidents to visitors whilst on BRP Rugby Ltd premises.
Accidents to contractors or sub-contractors employed directly to BRP Rugby Ltd.
Near misses and dangerous occurrences, where no one is injured, there was property damage or the potential for someone to be injured.

Following an accident or incident, the injured person, their line manager or other person as appropriate, must ensure that the procedure SP104 Accident, Incident and Near Miss Reporting is adhered to and that details of the accident are entered in the accident report book as soon as possible.

(B) External Reporting Under RIDDOR

The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations, 1995, (RIDDOR) require that specified workplace accidents and incidents are reported to the enforcing authority. This enables the Health and Safety Commission to gain an impression of the safety performance of different sectors of industry, and more importantly, enables the enforcing authority to carry out its own investigation of an accident if it feels it is warranted.

RIDDOR requirements cover:

Fatal and Major Injuries
Injuries incapacitating for more that three days
Specified Diseases
Dangerous Occurrences

These are defined further below. In addition, certain occupational diseases and dangerous occurrences (such as the overturning of plant or escapes from pipelines) are reportable. Further details can be found in the Regulations.

Accidents, incidents and diseases which are reportable under RIDDOR must be reported in writing to the appropriate enforcing authority within ten days. The report must be in writing on the prescribed form F2508 (F2508A for diseases. Regulations define the person responsible for making the report. In most cases this is the employer (in BRP Rugby Ltd this will be the Health, Safety and Environmental Manager), but there are circumstances where the person responsible may be someone else.

In the case of a fatal or major injury accident, BRP Rugby Ltd must notify the enforcing authority by the quickest means practicable (normally by telephone).

In order for BRP Rugby Ltd to adequately discharge the duty to report accidents etc, in the absence of the Health, Safety and Environmental Manager the most senior member of staff present shall ensure that a report is made to the appropriate authority.

(C) Key RIDDOR Definitions

Injuries incapacitating for more than three days

An accident is considered reportable under RIDDOR where a person at work suffers an injury, which incapacitates them for more that three consecutive days from their normal contractual work (excluding the day of the accident but including days which would not have been work days).

Major Injuries/Conditions

Reportable major injuries/conditions are as follows:

Any fracture other than to finger, thumbs or toes
Any amputation
Dislocation of the shoulder, hip knee or spine
Loss of sight (temporary or permanent)
A chemical or hot burn to the eye or any penetrating injury to the eye
Any injury resulting from an electric shock or electrical burn (including any electrical burn caused by arcing or arcing products) leading to unconsciousness or requiring resuscitation or admittance to hospital for more than 24 hours
Any other injury :

Leading to hypothermia, heat induced illness or to unconsciousness
Requiring resuscitation
Requiring admittance to hospital for more than 24 hours
Loss of consciousness caused by asphyxia or by exposure to a harmful substance or biological agent
Either of the following conditions which result from the absorption of any substance by inhalation, ingestion or through the skin
Acute illness requiring medical treatment where there is reason to believe that this resulted from exposure to a biological agent or its toxins or infected material

3.8 Hazard Identification and Control

The key to the effective management of health and safety in any work situation is the timely identification of hazards followed by the implementation of effective control measures. The Management of Health and Safety at Work Regulations 1999 specifically require employers to arrange for risk assessments of all work activities and then implement control measures. In BRP Rugby Ltd there are basically two areas where such assessment is necessary, namely:

Working in offices The Office Manager is responsible for the identification of hazards, assessment of risk and implementation of control measures.
Project Work (Working on or near the line). The Regional Contract/Project Manager are responsible for the identification of hazards, assessment of risk and implementation of control measures.

BRP Rugby Ltd has developed generic hazard identification systems for both office and project work. Office Managers and Regional Contract Managers must become familiar with, and use, these systems. The risk assessment will dictate what specific control measures and training requirements are necessary in any work situation.

All staff must follow the control measures determined by the assessments as directed by the management.

Rail Working

Prior to working on or near the line employees/sub-contractors must have been made aware by the Controller of Site Safety/Person in Charge of Machinery/Engineering Supervisor of the hazards of the work and the control measures which are to be followed. The principal hazards of working on or near the line, and the means by which the corresponding risks are controlled, are detailed in the Personal Track Safety Handbook which is issued to all staff who work on or near the line and the Rule Book GE/RT 8000 which is issued to staff, dependant on the competencies that they hold.

Construction and General Site Working

Where any construction or general site working is to take place, all operatives must be fully inducted with the tasks to be undertaken, the method statements to be worked to, the identified risks associated with the tasks, the site rules, actions required if an emergency occurs and any other relevant safety requirements that may impact on the health and safety of themselves or others working on the site, visitors to the site and the general public. To assist in facilitating these requirements, a BRP Rugby Ltd staff member will be appointed as the Site Safety Supervisor, responsible for monitoring site safety activities. The Site Safety Supervisor will be supported by the BRP Rugby Ltd Health, Safety and Environmental Manager.

3.9 Emergency Planning and Procedures

The threat of fire in offices and serious accidents whilst working on or near the line poses the greatest risk to life and property.

In offices the appointed Fire Officer is responsible for ensuring that emergency procedures are in place, and that fire prevention and protection is of a high standard. This will mean that a Fire Risk Assessment completed, Fire Wardens have been appointed, and the office is regularly inspected to ensure that the risk of fire is minimised and emergency arrangements are maintained.

All staff and visitors must co-operate with the Office Manager with respect to emergency planning and procedures. To this end everyone must:

Ensure that they are aware of the action to be taken in the event of a fire, as detailed on the fire orders posted in the office.
Follow the company’s no smoking policy which applies to all offices and site offices
Co-operate with practice evacuation drills, when the alarm sounds or staff are otherwise instructed to leave the building they must do so immediately and muster at the designated location.
Where the office operates a fire register system, sign in and out as required.
Not interfere with or misuse equipment, such as using fire extinguishers to stop open fire doors.
Keep their workplace and exit routes free from obstructions and unnecessary clutter.
Minimise the amount of flammable materials stored in the office – where possible archive material should be stored in designated archive areas.
Not bring personal electrical items in to the office without first seeking approval from the Office Manager, who must ensure the safety of any item.

3.10 First Aid

In any work situation it is important that when someone is taken ill or suffers an accident there are people nearby who are competent to provide basic medical assistance. The First Aid at Work Regulations 1993 governs the provision of such assistance. The Regulations define two types of first-aid personnel:

First-aider – someone who is appointed as such by his or her employer and has received HSE approved training from a recognised source, such as the Red Cross or St Johns Ambulance. At present the course lasts 4 days and a refresher must be attended every 3 years.
Appointed Person – someone who is appointed to take charge of medical emergencies in the absence of a First-aider. Their main function is to look after first-aid equipment & facilities and summon the emergency services when necessary. They do not need to have received any first-aid training, although it would of course be preferable it they had some previous experience or received emergency first-aid training.

In offices, it is the Office Manager who is responsible for ensuring that there are sufficient first-aid personnel available at all times.

For BRP Rugby Ltd site offices this responsibility falls to the Regional Contracts Manager or senior BRP Rugby Ltd person resident and in some circumstances it is acceptable to have co-operative arrangements with other employers, such as contractors or clients on site, whereby first-aid facilities are shared.

Personal Protective Equipment

PPE is one of the principal means of securing the health and safety of BRP Rugby Ltd employees/sub-contractors working in potentially hazardous environments, however it should only be seen as a last resort for protecting personal from injuries, as the control measures that BRP Rugby Ltd adopt, should always seek to eliminate or reduce any risk to its lowest possible form. Considerations of cost must therefore never compromise the health and safety of employees when it comes to supplying PPE.

Basic PPE requirements for site working, as a minimum, include a safety helmet, high-visibility clothing and protective footwear. Whenever an employee/sub-contractor requires these in the course of their work they must be issued on a personal basis, and they will become the employees/sub-contractors personal equipment, which is not to be shared, and which the company, when necessary, will replace whilst working for BRP Rugby Ltd. The only shared footwear is to be the stock of boots/shoes that may be maintained on sites for visitors. Employees must not be charged for PPE unless they have negligently lost or damaged it.

Personal Protective Equipment (PPE) describes any equipment required by the individual to provide protection from occupational hazards and reduce risks to health to acceptable levels. This will include such items as:

Head protection (Hard hat)
Eye protection (goggles)
Protective footwear with steel toe cap and mid-sole protection
High-visibility clothing (vest, coat, trousers complying to GO/RT 3279)
Hand protection (gloves, chainmail for chainsaws)
Respiratory protection (disposable dust masks)
Hearing protection (ear plugs, ear defenders)

All PPE must by law be CE marked and meet European standards (Ens). It is of vital importance that PPE is selected such that its specification matches its intended use. For example, a mask designed to protect against lead fumes may look very similar to a mask designed to provide protection against acid fumes or asbestos dust, but each one will only provide protection as described in the specification with which they are supplied. Selection must therefore be made with knowledge of both the intended use and the specification of the equipment.

In BRP Rugby Ltd PPE is most commonly required in association with any work, which is deemed on or near the line, when considering rail working, or for all working on construction or general site working for work other than on rail. It is the responsibility of the Regional Contracts Manager to ensure that all requirements for PPE are identified before work commences and that sufficient equipment of the correct specification is supplied. They must also ensure that staff are instructed in the use, maintenance and storage of the equipment, and the procedure for reporting defects and obtaining replacements. The risk assessment is the basic method by which PPE requirements should be identified.

Contract maintenance personnel must provide all their own equipment, including PPE. In other cases, the Office Manager has the same responsibilities as the Regional Contracts Manager as described above.

3.12 Working With Display Equipment

Working at a computer workstation is a relatively safe work activity. However, chronic and acute medical conditions, such as carpel tunnel syndrome or tenosinovitis, can occur, especially if the workstation is not ergonomically sound or is not used correctly. As an employer, BRP Rugby Ltd have a legal duty to provide ‘users’ (i.e. those who use a computer workstation for a significant part of their work, not just for entering their timesheet or picking up their e-mail) with workstation equipment which meets a certain minimum standard set by the EU, and to provide information and instruction on how to use the equipment properly to minimise the risk of injury. To this end, in each office the Office Manager will arrange for workstations to be assessed by a competent person, and will arrange for the provision of furniture and equipment which meets the standard. The same standards apply in site offices, and the Regional Contact Managers will have the same responsibilities as the Office Manager in this respect.

Proper use of the equipment is as important as the equipment itself. Therefore, training and information is provided in the following ways:

Via the BRP Rugby Ltd D.S.E assessment.
Via the booklet ‘Display Screen Equipment’ which has been widely distributed around all offices.

Managers must ensure that all display screen users under their control have received the requisite training and information.

‘Users’ of display screen equipment are also entitled to a free eye test, and corrective spectacles if necessary. Current scientific opinion suggests that working with display screen equipment does not cause permanent eye damage. Provision of eye tests and spectacles should not be taken to indicate otherwise.

All Managers must supervise their staff to ensure that workstations are kept properly set-up and are correctly used.

Any employee who suffers from any medical condition which they attribute to working at a computer workstation must immediately inform their Manager, and then contact the Health, Safety and Environmental Manager who will normally visit to assess the situation and suggest corrective measures. There is no evidence to suggest that working with display screen equipment presents additional risks to pregnant women or their babies. However, any employee or sub-contractor who is concerned that working with display screen equipment may adversely affect herself or her baby should contact the Health, Safety and Environmental Manager.

3.13 Selecting Contractors

It is often necessary for BRP Rugby Ltd to employ outside contractors to provide services. This may be a contractor to supply repair or maintain company premises, machinery, equipment, tools etc or to provide technical services contributing towards a project. When selecting contractors in any of the above circumstances it is necessary to ensure that they are competent in terms of health and safety and can fulfil their brief without compromising the safety of themselves or others. To this end the selection process will be followed as described in BRP Rugby Ltd procedure QP114: Arrangements for the Approval, Auditing and Monitoring of Sub Contractor and Suppliers include the detailed questioning of prospective contractors, and only those providing adequate responses will be considered.

3.14 Safe System of Work (Rail Working)

The Planning Manager shall be responsible for ensuring that the planned work is briefed to the COSS prior to work commencing. To aid in the briefing a “RIMINI PACK” shall be compiled from the work done at the planning stage. This must include the following documents

Relevant part of the Sectional Appendices

Relevant extract from the Hazard Directory

Risk Assessments for the work to be undertaken

Method statements for the work to be undertaken

The Planning Manager shall use form MOP154 Selection of Safe System of Work on or near the line to determine the protection method to be used. Each type of protection method in the hierarchy should be considered in turn and the highest appropriate protection method selected, taking account the nature, duration and location of the work (including the time, cost and effort associated with implementing the protection method).

Where a protection method is not selected the reason shall be clearly stated on form MOP154 Selection of Safe System of Work form.

Safe System of Work (Non Rail Working)

The Site Manger will ensure that every operative intending to work on the site, and all visitors to the site are given an induction of the site safety requirements and the safety control measures in place commensurate with the activities being undertaken on the site. To meet basic safety requirements, the site manager will complete the Site Safety Start Up Checklist and set up his site in accordance with the requirements described in the BRP Rugby Ltd Site Compendium.

Work Safe Procedure

When work is planned, the safety concerns of all BRP Rugby Ltd Personnel, including where applicable, Sub Contractors, is given the highest priority. However, due to unforeseen circumstances, situations may sometimes arise when members of staff, either individually or as a group, believe that the systems of work in operation are unsafe. In this instance SP109 Work Safe Procedure must be followed.

No employee of BRP Rugby Ltd, or any Sub Contractor working on behalf of BRP Rugby Ltd will be expected to undertake tasks where the risk to health, safety or welfare to themselves or others is considered unacceptable.

Where an employee of BRP Rugby Ltd, or any Sub Contractor(s) working in any location ceases work because he/she feel they are being requested to undertake work where the risk to him/herself or others is unacceptable, he/she must report the situation to their immediate Line Manager/Supervisor immediately, using the quickest means of communication available.

The person in charge of the work must immediately review the situation and either confirm the system of work safe, or make any appropriate modifications. This shall be done using the checklist form WP20.

Terms & Conditions